Head of Unit, Chief Accountant: Anthony R. Chaheka
Objective To provide quality financial management and book-keeping services for the Office.
The Unit is performing the following activities: Salaries -Timely preparation and payment of salaries; -Proper payroll management; -Budget for personnel emoluments; -Compile and prepare terminal benefits; and -Ensuring statutory recoveries and others i.e. NSSF, Income Tax, NHIF, WADU, etc are remitted monthly as prescribed.
Cash Office -Submission of voucher list to the Treasury; -Collection of all cheques from Treasury; -Banking cash and cheques; -Preparation of monthly flash reports; -Payment of cash/cheques to employees/customers (service Provider); -Batching of paid vouchers; -Maintenance of cash book; and -Preparation and effecting all payments.
Revenue -Collect all revenues; and -Manage the revenue according to regulations and guidelines.
Pension -Timely preparation of pension papers; and -Maintenance of pension records.
Budget -Preparation of budget; and -Monitoring of expenditure.
Pre–Audit/Examination -Responsible for proper documentation to support vouchers, including authorization according to regulations; -Responsible for availability of funds and regulation adherence; and -Reply all Audit queries raised during the previous financial year.
Audit Queries -Maintain monthly follow-up of Audit Query replies; -Preparation of management replies, conformity to standards Audit practice; -Replies to Annual Audit Reports;and -Making follow-up on PAC directives and providing reports as per directives.
Data Processing -Voucher and receipt entry; -Production of system generated LPO’s; -Maintenance of systems cash books; -Production of daily voucher list report; -Production of monthly expenditure and revenue report;and -Production of daily ledger balances when needed.
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