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FINANCE AND ACCOUNTS UNIT
Head of Unit,  Chief Accountant: Antony R. Chaeka

Objective
To provide quality financial management and book-keeping services for the Office.

The Unit is performing the following activities:
Salaries
-Timely preparation and payment of salaries;
-Proper payroll management;
-Budget for personnel emoluments;
-Compile and prepare terminal benefits; and
-Ensuring statutory recoveries and others i.e. NSSF, Income Tax, NHIF, WADU, etc are remitted monthly as prescribed.

Cash Office
-Submission of voucher list to the Treasury;
-Collection of all cheques from Treasury;
-Banking cash and cheques;
-Preparation of monthly flash reports;
-Payment of cash/cheques to employees/customers (service Provider);
-Batching of paid vouchers;
-Maintenance of cash book; and
-Preparation and effecting all payments.

Revenue
-Collect all revenues; and
-Manage the revenue according to regulations and guidelines.

Pension
-Timely preparation of pension papers; and
-Maintenance of pension records.


Budget
-Preparation of budget; and
-Monitoring of expenditure.

Pre–Audit/Examination
-Responsible for proper documentation to support vouchers, including authorization according to regulations;
-Responsible for availability of funds and regulation adherence; and
-Reply all Audit queries raised during the previous financial year.

Audit Queries
-Maintain monthly follow-up of Audit Query replies;
-Preparation of management replies, conformity to standards Audit practice;
-Replies to Annual Audit Reports;and
-Making follow-up on PAC directives and providing reports as per directives.

Data Processing
-Voucher and receipt entry;
-Production of system generated LPO’s;
-Maintenance of systems cash books;
-Production of daily voucher list report;
-Production of monthly expenditure and revenue report;and
-Production of daily ledger balances when needed.

 
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